Aesthetic Medical Assistant

Who We Are:

We are a leader in a top medical aesthetic and functional medicine practice where we are dedicated to our craft, where we provide excellent patient experiences every time. We are on a mission to empower individuals by nurturing their internal and external well-being, fostering a deep sense of self-worth and confidence that propel them to flourish in every facet of their lives.

The Position:

FULL TIME AESTHETIC MEDICAL ASSISTANT

$18-$22 per hour, 35-40 hours per week

*must be available Monday thru Friday 8am-6pm, occasional evenings & Saturdays

This dynamic position as an aesthetic medical assistant plays a vital role at RUMA Medical Aesthetics. This dynamic position plays a vital role at RUMA Medical Aesthetics. This position involves managing a thriving schedule with providers that are performing treatments. You will need to coordinate communication with the team and patients. You need to be an autonomous worker, maintaining RUMA’s protocols and procedures, while having a sterile, tidy environment. We prioritize learning and continuing education for our team and education for our patients, community and industry.

The Right Fit:

A quick learner with problem-solving and critical thinking skills
Someone who takes the initiative to figure out what needs to be done through creativity and flexibility
Customer-service oriented with ability to quickly establish rapport with customers and team
Guest experience driven and loves to follow up with patients and provide after care support
Obsessively motivated, reliable, and resourceful
Has an aptitude for communication around operating systems
Superior organizational skills, follow-through skills and attention to detail
Excellent communication skills and ability to finish assigned tasks
You are humble, hungry and smart
Autonomous work ethic

Must-Haves:

MA or CNA Certification
Prior experience as a medical assistant
Knowledgeable in procedures including neurotoxin, filler, and PRF injections as well as kybella and sculptra
Meticulous and timely with charting
Knowledgeable and responsible for abiding by all of Ruma’s treatment protocols
Maintains a sterile, tidy environment in all work areas
Loves learning and attends all training, meetings, team activities, and education that Ruma requests.
Punctual with arriving to work and also staying on time with your patients
Team player that loves helping out whenever possible
Excellent communication skills
Positive and upbeat personality
Action-oriented with ability to take constructive feedback
Professional and mature demeanor with presentable appearance
Ability to set the tone for the team with optimal professionalism

Not the right fit:

Someone who is in school and cannot commit to full time
Someone who does not have any assisting experience
Someone who needs a ton of structure and consistency
Not willing to jump in as needed on tasks that aren’t “yours”
Someone who can’t work independently
Someone who is not tech savvy and may shy away from figuring things out for themselves

Key Responsibilities will Include:

Assisting providers who are injecting neurotoxins, filler, PRF, and other products.
Ensure that all patients are being reminded of upcoming appointments with pre-care instructions
Ensure that all patients are followed up with see how they are doing and provide them with virtual copy of post care instructions
Responsible for taking patient notes
Maintain sterile and tidy environment
Attend all training, meetings, team activities, and education that Ruma requests
Attend all monthly training sessions
Arrive to work 30 minutes before your first patient to prepare for your day
Create tickets and encounters for every patient – determine if the patient is new or existing – looking up medical and treatment history
At the beginning of your day, looking up Alle/Aspire and similar points and applying them when appropriate, looking up VIP Program status and applying credits when appropriate
Responsible for checking out guests, helping complete inventory at the end of every day, and checking supply stock weekly
Responsible for staying on time with each guest and knowing your schedule. Your schedule will be customized to what works best for you.
Keeping an eye on your books and making sure clients are scheduled for the appropriate treatments and appropriate amount of time.
Managing photos of patients
Follow all morning and evening duties established by the clinic
Making sure rooms are all stocked with needed supplies
Willing and available to help the team out in any way with patients, charts, training, educational material, marketing, and growing the medical aesthetic program with fellow NP’s and RN’s
Abide by our RUMA Dress and Appearance code
Willing to help create videos / marketing content and hold marketing / promotional events with the team and with guests

How to Apply :

If this opportunity excites you, please complete the google form. We will be accepting applications through Friday, September 11th.

Thank you,

Shelby Miller

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